In this Privacy Policy, HAMANN COWORKING SIA, reg. No. 40003597992, legal address: Slokas Street 41A, Riga, LV-1007, Latvia (hereinafter HAMANN COWORKING), which is the data controller of the person described in the Privacy Policy, provides information on the ways HAMANN COWORKING processes natural persons’ personal data, including the protection of data held by HAMANN COWORKING. Please read the following carefully, so that you would have information on how HAMANN COWORKING processes your personal data.

Controller and its contact information

1. The data controller is HAMANN COWORKING and its subsidiary.

2. The contact information of HAMANN COWORKING in matters relating to the processing of personal data is the email address hello@hamann-coworking.com. Questions about the processing of personal data may be asked using this contact information or at the legal address of HAMANN COWORKING. Requests regarding the exercise of your rights may be submitted in accordance with paragraph 18 of this Privacy Policy.

Objective of the Privacy Policy

1. The objective of the Privacy Policy is to provide you (data subject) with information on the purpose, scope, protection and time limit of personal data processing at the time of obtaining and during the processing of your personal data.

Scope of application of the Privacy Policy

1. Personal data include any information relating to an identified or identifiable natural person.

2. By providing your personal data to HAMANN COWORKING, you acknowledge and fully agree that HAMANN COWORKING processes your personal data in accordance with this Privacy Policy and the legislation applicable and binding in the Republic of Latvia.

3. HAMANN COWORKING takes care of the privacy and protection of personal data, observes the right to the lawfulness of the processing of personal data in accordance with the applicable laws and regulations: Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (the Regulation) and other applicable legislation in the area of privacy and data processing.

4. The Privacy Policy applies to data processing regardless of the form and/or environment in which a person provides the personal data (on the HAMANN COWORKING website, via email, in paper form or by telephone) and of the company systems or paper form used to process them.

Right to process personal data (legal basis)

1. The legal grounds for HAMANN COWORKING to process personal data:

   • signing and implementation of a contract with a client, employee or service provider;

   • compliance with the obligations of external laws and regulations binding to HAMANN COWORKING;

   • pursuance of legitimate interests in fulfilling the obligations existing (including contractual obligations) between you and HAMANN COWORKING.

Purposes of data processing

1. HAMANN COWORKING processes personal data for the following purposes:

   • to select employees and service providers and establish cooperation with them;

   • for provision and receipt of services:

     •  to identify a client or service provider;

     •  to prepare and sign a contract;

     •  to provide services (fulfil contractual obligations);

     •  to provide and maintain services and operation;

     •  to improve and develop services;

     •  to ensure customer service;

     •  to review and process objections;

     •  to retain clients and service providers, promote loyalty and assess satisfaction;

     •  to administer payments;

     •  to recover and collect debts;

   • for business planning and analysis:

     • to maintain and improve the HAMANN COWORKING website;

   • for the provision of information to national regulatory authorities and bodies performing operational activities in cases and scope defined by external laws and regulations,including the prevention and detection of criminal offences related to property protection (video surveillance records and key cards for the office doors);

   • for other specific purposes that the person is informed of in writing at the time of submission of the relevant data to HAMANN COWORKING.

 Protection of personal data

1. HAMANN COWORKING takes appropriate administrative, technical and physical security measures to protect your personal data against accidental, unlawful or unauthorised destruction, loss, correction, access, disclosure or use, and other unlawful uses.

2. HAMANN COWORKING processes your personal data using modern technologies, taking into account the current privacy risks and organisational, financial and technical resources reasonably available to HAMANN COWORKING in accordance with the company’s IT and Security Guidelines and the international ISO 27001:2013 Information Security Standard.

Categories of personal data recipients

1. HAMANN COWORKING does not disclose to third parties your personal data or any information obtained through the provision of services and during the term of a contract, including information on services received or provided, except:

   • if the third party concerned needs to transfer the data under a contract to perform any function stipulated by law or required to meet a contractual obligation, for example as part of banking settlements or to ensure the provision and receipt of services;

   • in accordance with the client’s clear and explicit consent;

   • to persons specified in external laws and regulations upon their justified request, in accordance with the procedure and scope specified in the external laws and regulations;

   • in cases specified in external laws and regulations for the protection of the legal interests of HAMANN COWORKING, for example, when bringing an action in court or submitting a claim in other state authorities against a person who has undermined these legal interests of HAMANN COWORKING.

 Storage of personal data

1. HAMANN COWORKING stores and processes your personal data as long as at least one of the following criteria exists:

   • a contract signed with you is in force;

   • one of the parties may exercise its legitimate interests in the manner prescribed by external laws and regulations (for example, raise objections or take action in court);

   • one of the parties has a legal obligation to store the data;

   • your consent for the relevant processing of personal data is in force, unless there is another legal basis for the processing of data.

2. HAMANN COWORKING regularly updates personal data based on the information you provide.

3. Personal data are stored in accordance with the storage periods of HAMANN COWORKING personnel records and accounting documents, as well as the Regulation.

Access to personal data and the rights of a person

1. You have the right to receive information regarding the processing of your data specified in laws and regulations.

2. In accordance with laws and regulations, you also have the right to request HAMANN COWORKING to supplement, correct, erase or restrict the processing of your personal data. You have the right to object to the processing of your personal data (including the processing of personal data based on the legitimate interests of HAMANN COWORKING), as well as the right to data portability. These rights are enforceable to the extent that the processing of data does not follow from the obligations of HAMANN COWORKING imposed by the effective laws and regulations and carried out in public interests.

3. You may submit a request for the exercise of your rights:

   • in writing at the HAMANN COWORKING office by presenting a personal identification document;

   • via email by signing the request with a secure electronic signature and sending it to hello@hamann-coworking.com.

4. Upon receipt of a request to exercise your rights, HAMANN COWORKING verifies your identity, examines the request and executes it in accordance with laws and regulations.

5. HAMANN COWORKING sends a reply to the request for information by registered post to the address specified in the request or by email, considering the person’s indicated form of receiving the reply to the extent possible.

6. HAMANN COWORKING ensures the fulfilment of data processing and protection requirements in accordance with laws and regulations and, in the event of your objection, takes appropriate steps to resolve the objection. However, if this fails, you have the right to contact the supervisory authority, the Data State Inspectorate.

Data subject's consent to data processing and the right to withdraw it

1. You have the right to withdraw the consent to process the data at any time in the same way it was given, in which case the further processing of data based on the previously given consent for the specific purpose will not be conducted.

2. The withdrawal of consent does not interrupt the processing of data conducted based on other legal grounds.

3. The withdrawal of consent does not affect the data processing performed at the time when the consent was valid.

 Other provisions

1. HAMANN COWORKING has the right to update the Privacy Policy by making the current version available and notifying the persons covered by the Privacy Policy thereof.

2. HAMANN COWORKING retains the previous versions of the Privacy Policy, and they are available upon request.